Mailing lists are for faculty, staff, and students who wish to send email to a pre-defined list of email accounts. Mailing lists are also used when more than one person is expected to answer email addressed to a single campus organization.

UCSC Mailing Lists can be created by faculty, staff, and students using UCSC Google Groups. Creating new mailing lists using Mailman, has temporarily been suspended. All mailing lists should be created in Google Groups.

• How to Create a Google Groups Mailing List
• Mailman User Guide and Self Help (for existing Mailman mailing lists)

Important: Confidential and restricted data should not be sent to a list. For example, medical information, credit card numbers, student grades, or social security numbers should never be included in an unencrypted email whether sent to a mailing list or to a single person. For information on practices for protecting electronic restricted data see: http://its.ucsc.edu/policies/rd.html

The Fine Print

The use of mailing lists must be consistent with the University's mission of instruction, research, and public service. It is not acceptable to use a list to pretend to be someone else or represent the University without authorization. Personal use of mailing lists must be limited to incidental personal use only. All use of mailing lists must comply with the provisions of UCSC's Acceptable Use Policy and the UC Electronic Communications Policy.

Use of a strong password is recommended. A strong password is:

• At least 8 characters in length
• Contain a mixture of upper and lower case letters, numbers, and symbols
• Difficult to guess (e.g. don't include real words or personal information like user name, names of family members, places, pets, birthdays, addresses, hobbies, etc.)
• Easy to remember (so you don't have to write them down)

For additional information and tips, see the UCSC Password Strength and Security Standards.