Resource for ITS Supervisors
Hiring New Staff
All HR actions require prior approval from your unit manager or director. Contact our SHR Representative, Maureen McCracken 9-5877 for assistance with hiring staff and processing employee actions including: stipend, reclassification and equity increase.
General Instructions for Employee Action Requests (EAR):
Obtain electronic approval from director
Hiring Student Employees
To hire a student, follow these instructions:
Obtain supervisor approval
Obtain FOAPAL from your budget analyst
Contact Jeff Sullivan, Staff HR, to obtain a user ID and password for the Employee Request System.
Go to the Career Center web page to initiate the hiring process
Please contact Jeff Sullivan for more information on how to hire a student employee.
Hiring Temporary Employees via Randstad (formerly Spherion)
All of UCSC’s temporary staffing needs are provided by Randstad Staffing. We receive the best pricing, negotiated through a UCOP strategic sourcing agreement, and invoicing is direct from Randstad to customers through the Cardless Account process. Campus customers work directly with Randstad Staffing, and online processes are easy to use and track.
To hire a temporary employee, see the instruction page.
Upon notification from Staff HR that an employee has been hired, Laurie Swan will send an email notice to the supervisor and other key ITS personnel who facilitate the on-boarding process. Please see the Supervisor On-boarding Check List (PDF) for actions required by the hiring supervisor.
Upon notification from Staff HR that an employee is separating, Laurie Swan will send out an email notice to the supervisor and key ITS personnel who facilitate the off-boarding process. The supervisor is required to review, complete and sign the Supervisor Separation Checklist and send to Laurie Swan at ITS Delaware within 10 days after the employee’s separation.
The checklist may also be used when an employee’s role changes. For example, if an employee moves from one ITS unit to another, such that if in the departing unit they held responsibilities, accounts, keys, passwords, etc. that they will not be taking to their new unit.
Telecommuting is the relocation of an employee’s work site either to her/his home or to another closer-to-home work site provided by the University. It is an assignment that a department may choose to make available to an employee when a mutually beneficial situation exists.
For more in depth information about Staff HR procedures, forms, and information, please visit the Staff HR website.