Employment Resources

Hiring New Staff / Filling a Position

All HR actions require prior approval from your unit manager or director. Please refer to the ITS Hiring Toolkit for step-by-step hiring instructions.


General Instructions for Employee Action Requests (EAR):

  1. Obtain electronic approval from director

  2. Send an email notification to ITS Director Magge McCue and your unit budget analyst.

  3. Complete the EAR form (PDF) and send to Laurie Swan. Both electronic and paper copies accepted. She will obtain the necessary signatures and forward Staff HR.


Hiring Student Employees

To hire a student, follow these instructions:

  1. Obtain supervisor approval

  2. Obtain FOAPAL from your budget analyst 

  3. Contact Jeff Sullivan, Staff HR, to obtain a user ID and password for the Employee Request System.

  4. Go to the Career Center web page to initiate the hiring process 

Please contact Jeff Sullivan for more information on how to hire a student employee.


Hiring a Temporary Employee

Randstad (previously Spherion) and Manpower are the UC contracted providers of temporary staffing services.

To request a temporary employee, follow these instructions.

  1. Obtain approval from your supervisor/director.

  2. Go to Procurement’s Temporary Staffing site and complete the form for ordering services.

  3. Notify Laurie Swan when you have submitted the form. She is the billing contact and will complete steps #5 and #6.

The provider will work with you to find the candidate best suited for the position.


Onboarding

Upon notification from Staff HR that an employee has been hired, Laurie Swan will send an email notice to the supervisor and other key ITS personnel who facilitate the onboarding process. Please see the Supervisor Onboarding Check List (PDF) for actions required by the hiring supervisor.


Offboarding

Upon notification from Staff HR that an employee is separating, Laurie Swan will send out an email notice to the supervisor and key ITS personnel who facilitate the offboarding process. The supervisor is required to review, complete and sign the Supervisor Separation Checklist and send to Laurie Swan at ITS Delaware within 10 days after the employee’s separation.

The checklist may also be used when an employee’s role changes. For example, if an employee moves from one ITS unit to another, such that if in the departing unit they held responsibilities, accounts, keys, passwords, etc. that they will not be taking to their new unit.

Google Apps Offboarding

Click here to learn about Google Apps offboarding recommendations for someone who is leaving UCSC or changing positions.


Telecommuting

Telecommuting is the relocation of an employee’s work site either to her/his home or to another closer-to-home work site provided by the university. It is an assignment that a department may choose to make available to an employee when a mutually beneficial situation exists.

Please complete the ITS Telecommuting Agreement. Send a copy to Rhonda Rhodes at Staff HR for the employee file.


For more in depth information about Staff HR procedures, forms, and information, please visit the Staff HR website.