Travel

Before you travel...

Take the time to read the official Financial Affairs Travel page. It provides all of the information needed for business travel, including FAQs.

All travel must be pre-authorized by your supervisor, unit director and budget analyst. Travel arrangements should ideally be made 6-8 weeks in advance of the travel date to allow for adequate processing time. 

Once approved, you must obtain a trip number by completing a Travel Advance Request form (TAR), found on the Financial Affairs Travel web page. The Financial Affairs Travel Forms Help web page will provide you with instructions on how to complete the form.

Supervisor and budget analyst signatures are required on the form. First obtain the supervisor signature (called Tier 1 on the form), then send to your budget analyst for signature. 

Once the budget analyst has received and signed, the form will be forwarded to Financial Affairs for processing.

If you have questions, email travelhelp@ucsc.edu or the budget analyst for your unit.


After you travel...

You must complete the Post Travel Expense form, found on the Financial Affairs Travel web page, within 21 days after the trip. The Financial Affairs Travel Forms Help web page will provide you with instructions on how to complete the form.

Supervisor and budget analyst signatures are required on the form.

Once the budget analyst has received and signed, the form will be forwarded to Financial Affairs for processing.

If you have questions, email travelhelp@ucsc.edu or the budget analyst for your unit.