Mailing Lists

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Mailing Lists

When you want to send email to a pre-defined list of email address, you can use a mailing list. You can also use a mailing when more than one person is expected to answer email addressed to a single campus organization. A new mailing list management system has improved our mailing list service. Lists can now be moderated or closed so that unwanted postings are prevented. List members can review old content in on-line archives if that feature is turned on by the list administrator.

Request a list from the ITS Support Center. You will receive a reply from the Support Center letting you know that you are now the list administrator. If the name that you selected for your list is already in use, you will be asked to select another name. If you already have an email list that you use in the format listname@ucsc.edu, you can indicate on your request that want to migrate the list to take advantage of the new features.

As administrator, you can change how people post to the list, who can subscribe, and other modern mailing list features. These features are described in this documentation, Please read through the FAQs below before contacting the Support Center for help.

People who are members of your list can decide how they wish to read it: either one email message at a time or as a daily collection of all the emails, known as a digest.  List members can view archives if the list administrator has turned on that feature.  Many questions about list member features are answered in this on-line documentation.

Important: Confidential and restricted data should not be sent to a list. For example, medical information, credit card numbers, student grades, or social security numbers should never be included in an unencrypted email whether sent to a list or to a single person. For information on practices for protecting electronic restricted data see http://its.ucsc.edu/security/policies/rd.php

Mailing List Self-Help

The mailing list self help page includes:

• How can I get a mailing list?
• How do I administer the list?
• How can I change the person who administers the list?
• Should I make the list private?
• How can people subscribe to the list?
• How do I add subscribers (members) to my mailing list?
• How do I remove subscribers (members) from my mailing list?
• How can members change their list settings?
• How do I discontinue an old list?

The Fine Print

The use of mailing lists must be consistent with the University's mission of instruction, research, and public service. It is not acceptable to use a list to pretend to be someone else or represent the University without authorization. Personal use of mailing lists must be limited to incidental personal use only. All use of mailing lists must comply with the provisions of UCSC's Acceptable Use Policy and the UC Electronic Communications Policy.

Use of a strong password is recommended. A strong password is:

• At least 8 characters in length
• Contain a mixture of upper and lower case letters, numbers, and symbols
• Difficult to guess (e.g. don't include real words or personal information like user name, names of family members, places, pets, birthdays, addresses, hobbies, etc.)
• Easy to remember (so you don't have to write them down)

Support

Request a Mailing List

Self-Help Documentation

Mailing List Frequently Asked Questions

General IT Support