eCommons Access for Instruction Ends March 30, 2018

Teaching in eCommons

eCommons access for instruction ends after Winter 2018. Students and site users will no longer have access after March 30, 2018

Faculty with course materials and site owners will have access until May 31, 2018 to extract materials only. No access will be available after May 31.

Learn about using Canvas for instruction here.

Preserving Course Materials from eCommons

Faculty and site owners are responsible for making sure that all of the materials and information that they require from eCommons are preserved. Student and site user access will be turned off March 30, 2018. Faculty and site owner access will be turned off May 31. Review each of your sites in eCommons and ensure that you have downloaded the materials you wish to preserve before that date.

The FITC has extracted some course materials from eCommons for courses and project sites beginning Fall 2012 into the eCommons Google Drive Archive. Extracted materials include syllabus, resources, web links and some materials from assignments.

eCommons course and project site owners can access extracted materials directly through the eCommons Google Drive Archive Access tool. You must be logged into Google with your UCSC account in order to use the tool. You may also contact the FITC to request a link to your course sites and project sites in the archive.

The eCommons Google Drive Archive is not a complete backup of all materials in eCommons. You should review the materials already extracted to Google Drive (syllabi, resources and some other content), and add any additional materials that you wish to keep well in advance of May 31, 2018. Tests and quizzes, complete assignments, and forums are not preserved, but can be exported using Lessons export.

Migrating Course Materials from eCommons into Canvas

Upload the relevant materials into a Canvas course shell when preparing to teach the course. Each quarter, all courses will have a course shell automatically created in Canvas, including enrollments. You can configure your materials directly in the course that your students will access. Configuring your materials in Canvas when you are preparing to teach the course will ensure that you are configuring under the latest Canvas features and including the most relevant materials. Once you have created the course in Canvas, it can be copied into the course shell for subsequent quarters.

If you wish to establish a default course now that you can copy from and further customize for future quarters:

Tests and quizzes must be manually extracted using Lessons Export, and recreated in Canvas.  Be sure to extract the content for your tests and quizzes from eCommons before May 31, 2018.  Contact the FITC if you need additional guidance or assistance in getting these materials recreated in Canvas.

You can also contact the FITC for any advice and assistance you need in preserving your eCommons content, uploading content to Canvas, and organizing your course in Canvas.

Project Sites: Non-academic content in eCommons

In addition to course sites for instruction, eCommons was used for extra-curricular materials and non-academic uses, including research support, departmental support, certifications, recruitments, reviews and more. Site owners of these project sites are responsible for preserving all of the materials and information that they require from eCommons, and establishing a new location for the content, if required. Project site content has been extracted into the eCommons Google Drive Archive, as described above.

Click here for a chart that provides guidance on where to host different types of content. Canvas is reserved for academic course content, curricula, and certain types of certifications. Other options as illustrated include Google options, Faculty WordPress, and UC Learning Center.  Contact the owners of these services or the FITC if you have questions, or if you wish to use Canvas as a new home for your project site.