What about eCommons?

eCommons will remain available for instruction through Winter 2018. However, no new courses or course materials should be developed in eCommons. Also, no graduate-level courses may be hosted in eCommons as of Summer 2017. 

For teaching undergraduate courses that are using materials already created in eCommons, email eCommons.help@ucsc.edu and request that your course be duplicated and new roster attached for instruction in Fall 2017 or Winter 2018. 

Canvas automatically includes a course shell with enrollments for each course, so students will see your course in their Canvas list of courses. Please be very clear with students about where to find your course materials if you are not using Canvas. Providing students with a direct URL will help them end up in the right place. You can also rename your unused Canvas course shell with information that will help students find your materials.


Preserving Course Materials from eCommons

Faculty and other content owners are responsible for making sure that all of the materials and information that they require from eCommons are preserved. User access will be turned off March 30, 2018. Review each of your sites in eCommons and ensure that you have downloaded the materials you wish to preserve before that date.

The FITC has extracted course materials from eCommons for all courses beginning Fall 2012 through Spring 2017, and will extract materials for Summer 2017, Fall 2017, and Winter 2018. Extracted materials include syllabus, resources, web links and assignments. Tests and quizzes are not preserved - learn more below. Content owners can contact the FITC for a Google Drive link to your extracted materials.


Migrating Courses from eCommons to Canvas

Move course materials out of eCommons to a convenient and permanent storage location, such as Google Drive. Upload the relevant materials into a Canvas course shell when preparing to teach the course. Each quarter, all courses will have a course shell automatically created in Canvas, including enrollments. You can configure your materials directly in the course that your students will access. Configuring your materials in Canvas when you are preparing to teach the course will ensure that you are configuring under the latest Canvas features and including the most relevant materials. Once you have created the course in Canvas, it can be copied into the course shell for subsequent quarters.

If you wish to establish a default course that you can copy from and further customize for each quarter, request a test course shell that is not assigned to a specific quarter, and upload your materials there. When the course shell is automatically created for a specific quarter, copy the materials from the test course into the official course shell.

Tests and quizzes must be manually extracted and recreated in Canvas.  Be sure to extract the content for your tests and quizzes from eCommons before March 30, 2018. Contact the FITC if you need additional guidance or assistance in getting these materials recreated in Canvas.

You can also contact the FITC for advice and assistance in preserving your eCommons content, uploading content to Canvas, and organizing your course in Canvas.