Current ITS Projects

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This project list of projects offers a view of notable campus projects with information technology components. Links to additional project information are provided where available.

We welcome your comments and questions. Please contact the Project Management Group.






Project Manager

AIS Mobile (Phase 1: Students) This project will "mobilize" student self service functions in AIS / MyUCSC making the interface more usable on mobile devices.  More than simply a responsive design, the solution will simulate a web application with a streamlined user interface and an icon-based home page making important functions easy to find and use. Students will be able to view class schedules, grades, admissions decisions, holds and important tasks. Students will also be able to enroll in, add, and drop classes; pay UCSC charges; accept financial aid offers, update contact information, and apply for graduation. Closed 03/11/2015 Feb 2017

Leslie Geary

 AIS Mobile (Phase 2: Faculty) This project will "mobilize" student self service functions in AIS / MyUCSC optimizing the interface for mobile devices.  More than simply a responsive design, the solution will simulate a web application with a streamlined user interface and an icon-based home page making important functions easy to find and use. Faculty functionality includes viewing the gradebook, class rosters, personal class schedule, and advisee information. Active April 2017 October 2017

Leslie Geary 

APM Developer Tools Project 

This project will implement a shared server environment for hosting tools used by APM developers for code development, management, and deployment.
Active 8/5/2016 8/5/2017 David Turner

APM Infrastructure Refresh

This project will migrate enterprise applications from Solaris hardware to Amazon Web Services (AWS).  For more information visit the project website.
Active August 2016 July 2018 Kari Robertson

AutoSys to Control-M conversion

Migrate job automation infrastructure from locally-managed AutoSys to Control-M, managed by PCSSC.
Active November 2016 Februrary 2018  Glenn Blackler 

Cascade WCMS Upgrade Project

This project is to manage a major upgrade to our Campus WCMS. The current version of Cascade is at end of life in July 2017. This upgrade includes complete changes to the UI and functionality. This project will deliver changes to all training and self-help materials and thorough testing of all new features.
Active February 2017 August 2017 Teresa Silva

Community Application Review System (CARS)

This project will expand and generalize the software to provide staff, students, and outside members of the community with a simple and flexible application/review process for many scenarios including applications, petitions, proposals, appeals and requests.
Active 09/28/2015 Summer 2017 Leslie Geary

Data Center Firewall Replacement

With this project, we will replace hardware that is approaching the end of support, and we will update our architecture and processes.
Closed 6/1/2016 7/30/2017 Melanie Douglas (UCSC), Danielle Eddy (WWT)

Database Encryption,

Project #1 - UCPath

Implement encryption on designated systems with restricted data. Objectives/Deliverables: 1) Research capabilities and options for MySQL, Oracle and SQL server; 2) Determine encryption options related to key management and performance, including "in transit", “at rest”, and “in use/in motion”; 3) Implement the selected encryption option. NOTE: This is a multi-project implementation, where the first project is focused on UCPath. Subsequent projects will focus on each specific service/system with restricted data.
Active 09/01/2012 07/01/2014 Ken Smith (UCPath)
DivData Database Migration to Percona

Migrate from community edition to Percona
Active Jan 2017 Feb 2017  Wes Gray

DivData Library/Tool Updates

Modifications to department review workflows. 
Active May 2017 Summer 2017 Wes Gray

DivData Review -  Department Workflow Changes project

Modifications to department review workflows.
Active Spring 2017 TBD 2017 Cris Imai

DivData Biobibnet -  Archiving & Review Integration Project

Biobib Module additions of archiving scholarly works and versioning of bibliography
Active October 2016 Spring 2017 Cris Imai

DivData: OCE archive changes

Modifications due to new OCE system
Future Summer 2017 Spring 2018 Cris Imai

DivData - Data warehouse feeds

New data feeds
Future Summer 2017 Fall 2017 Cris Imai
Enterprise Portal Retirement 

Replace Enterprise Portal (EP) (the framework for with Campus Solutions. We use very few EP features that are not also available through CS. Eliminating EP will reduce maintenance and improve efficiency. The impact to users should be minimal.

Active 8/1/2015 July 2017 Glenn Blackler
Faculty WordPress Service External Hosting Transition This project will transition our internally hosted service to an external vendor hosted solution.  This move will expand the functionality currently available to faculty and significantly reduce technical, administrative and support requirements for UCSC staff. Active January 2017 August 2017 Teresa Silva
Full Disk Encryption Service Service offering to encrypt system drives for Windows and Mac computers with central recovery key storage. Closed June 2015 December 2016 Aaron Melgares
IT Request Improvement Projects 2016
A series of small projects targeted at improving existing applications within IT Request based on a survey of the ITR Advisory Board in early 2016. Improvement Projects include Service Catalog, Knowledge, Client Portal, Service & Sys/App Reengineering, Helsinki Upgrade, Change Management, Reports and Training, Mobile Usage, and one called Futures, which is to determine the criteria and long term application/functionality for ServiceNow.
Active March 2016 June 2017  Marian Malatesta, Justin Williams, Lisa Bono, Melanie Douglas, Janine Roeth, and Rex Core
Learning Technologies Computer Labs and Library Public Computing Integration
The integration effort will consider all aspects of the service and, where possible, align both environments in regards to service provision, business processes, procurement cycles, asset management, change management, and infrastructure management therefore creating an overall consistent user experience regardless of location on the UCSC campus.
Closed   January 2016 September 2016 Phillip Stark
LMS/Fleet Recharge File Web App The initial goal is to create a small web app to reformat Staff LMS recharge information. Fleet may be added later. Active 07/22/2015 TBD Wes Gray
LMS Replacement: eCommons to Canvas
The LMS Replacement - eCommons to Canvas project has reached the following milestones:
Canvas @UCSC- The permanent Canvas LMS instance for UCSC is live and available for all faculty. This service replaces eCommons (Sakai).
Stabilization and end-of-life for existing Sakai services - eCommons is stable. As of Spring 2017, no new course materials are being created in eCommons. OCE Replacement is funded and will kick off in Summer 2017. Sakai services are on schedule to be fully depricated in June, 2018.
Canvas Pilot (UCOP) - the UCOP pilot has concluded and all course materials migrated to Canvas @UCSC.


Active 7/1/16 6/30/18 Leslie Kern
Meal Plans Donations App

Develop a new application based on the WMPM Base App to process charitable donations of meals and Flexi Dollars. This project will replace the legacy ColdFusion "Second Harvest" application, and will support the new "Swipes for Slugs" program

Active November 2016 November 2017 Shashank Nimje
Media Delivery and Storage Service
The goal of this project is to provide faculty with solutions for storing, organizing and delivering media assets in support of their instruction and research. The two key deliverables for this project are:
  1. A catalog of public cloud services (such as Google, WordPress, Omeka, YouTube, Vimeo, etc) with just in time information about how those services can be compliantly used to conduct university business.

  1. A common repository for collection and distribution of  media files where use requirements do not conform or are not best served by a public cloud environments (e.g.: fair use, FERPA, unpublished research, etc.)

Closed August 2015 December 2016 Leslie Kern, Andrea Hesse
Multi-Factor Authentication (MFA)  This project will enable multi-factor authentication using Duo Security to protect campus systems. Includes deployment to DC VPN (wave 1), Shibboleth (wave 2), HIPAA systems (wave 3), and others upon request (wave 4). Active January 2016 December 2016 (wave 1) Kari Robertson
OCE Replacement Platform Evaluation Evaluate commercial online course evaluation platforms and possibly select a platform to replace our current platform: EvalSys Active 01/15/16 November 2016 Rebecca Peet
Online Course Evaluation Replacement Platform Selection A project to identify a potential OCE platform to replace EvalSys. The first phase of the project focused on establishing baseline requirements for a new platform. The current phase is focused on understanding the marketplace and identifying platforms that meet our requirements. It is also focused on identifying new and additional features that will be beneficial for UCSC as our course evaluation process and governance evolve. The final phase of the project will be the selection of a replacement platform based on best fit to our overall requirements and future objectives. Active 9/2015 Late June 2016 Rebecca Peet
Relay Application (formerly known as SurveryTracker) The Relay application is used to authenticate UCSC users and then hand them off to a other sites and applications.  We can use Relay to authenticate any one with the CruzID Gold account for almost any application or website, and track usage. Active November 2015 June 2017 Jeff Rosczyk
Student Housing Online (SHO) Replacement Replace the aging, home-grown Student Housing Online (SHO) application with a vendor product or a refactored system using a modern technology.  This project includes market research, strategy selection, and implementation Active 04/12/2016 10/15/2018 David Turner

Telecommunications Infrastructure Upgrade

(Formerly known as Telecommunications Master Plan)

Series of projects addressing communications infrastructure modifications to support voice, data, video, and multimedia requirements through fiscal year 2020. Active 07/31/2011 2016 (est) Doug Hartline

The University of California is in the midst of systemwide implementation to replace the current Payroll Personnel System (PPS) with a new Human Resource and Payroll System (UCPath) and launch a systemwide shared service center in Riverside (UCPath Center). The implementation of UCPath is one of the largest and most complex administrative projects the University of California has ever undertaken.

UCSC will deploy UCPath as part of the Deployment 1 group which includes UC Irvine, UC Davis, UC Santa Barbara and ANR. The target date for our deployment is June-July 2018, however that is dependent on the Pilot campus’ deployment in December 2017.  UCOP deployed UCPath on November 30, 2015

To learn more about the UCPath project, we invite you to visit the UCSC project website

Active 08/1/2011  TBD Laurie Eppler
WCMS/Campus Directory Integration Refactor

This project will refactor the WCMS integration with the Campus Directory to provide improved:

  • Flexibility for display of staff, faculty, and graduate student listings
  • Flexibility in managing directory content
  • Data quality and accuracy
  • Look and feel
  • Technical Design
Closed 10/08/2015 December 2016 Teresa Silva
Last updated on May 8, 2017

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