Microsoft Office 365

UC Santa Cruz participates in a UC-wide agreement with Microsoft called MCCA, through which divisions, departments, labs, or other workgroups can subscribe to have access to the Office 365 Office Suite.  Students receive Office 365 software and access to online services at no cost.   Read more about the Microsoft campus agreement (MCCA)

Features and Benefits

  • Students can install Office 365 software on up to 5 computers, 5 phones and 5 tablets, and access Microsoft’s cloud services (including cloud storage through OneDrive).
  • Licensed faculty and staff can install Office 365 on up to 5 computers, 5 phones and 5 tablets that are personally or university owned. OneDrive cloud storage is not enabled for faculty and staff accounts.
  • The Standard Desktop Support team will continue to provide volume licensed Office Suite for university-owned computers.
  • The Office 365 portal provides access to the Office 365 product suite. Exchange is not enabled; UCSC uses Google Apps for email and calendar. Other products (such as Skype, Sway, Teams, and Yammer) are not yet available through the portal. Please contact ITS Software for more informaiton.

Availability

The Office 365 portal is owned by Microsoft and is generally available 24/7. Campus support is provided Monday-Friday, 8AM to 5PM through the ITS Support Center.

Eligibility

  • Students
    • All UCSC students are eligible to use Office 365.
    • Accounts for students are automatically provisioned.
  • Faculty and Staff
    • Faculty and staff are eligible for Office 365 if their workgroup (division, department, lab) has purchased a MCCA subscription license for their use. 
  • The Office 365 portal uses UCSC’s standard Gold authentication.

Costs

Support for Office 365 is provided to the campus free of charge.

For enrolled students, there is no licensing cost for Office 365 software.

For faculty and staff, the licensing cost for Office 365 software is paid by the department/division/lab under the MCCA program.

Data Security

ITS has not yet reviewed security and privacy requirements for Microsoft’s online services, including OneDrive. At this time, ITS does not recommend storing or sharing University data using OneDrive, and OneDrive is not enabled for faculty and staff.

If you need to store and share data, please contact the Support Center to find out more about Google Apps or other secure file-sharing services.

Get Help

http://its.ucsc.edu/get-help/index.html

Policy Information

IT Policies and Guidelines

Acceptable Use Policy

Understanding UCSC’s Minimum Network Connectivity Requirements

UCSC Implementation of the UC Electronic Communications Policy (ECP)