Supplemental Account Access and Modification Forms

Supplemental forms collect information required for specific business systems. When you add access to an administrative system, you need:

  • an active CruzID
  • completed Account Modification 
  • any supplemental forms specific to the administrative systems.

Check your form over to make sure it is complete and accurate. Inter-office forms to the ITS Support Center at mail stop ITS Kerr, or fax forms to 459-4171. 

Signatures required

Staff and faculty who are requesting access to an administrative system will need the signature of their supervisor (Department Chair for faculty). Students requesting an increase in disk space will need the signature of a faculty member before the request can be processed. 

If you have any questions or don't know which form to use, please contact the ITS Support Center


Change your CruzID

CruzIDs do not require a downloadable form. Students receive their CruzID as part of the application process through MyUCSC. Faculty and staff receive their CruzIDs as part of the hiring process. If you do not have a CruzID, contact the ITS Support Center.

How to Make Changes to Your CruzID

The account modification form is used by students, staff, faculty and temporary staffing appointments to modify aspects of your CruzID and other accounts.


PPS Accounts

These three forms are required for PPS accounts for staff, faculty and temporary staffing appointments:

NES Accounts

These two forms are required for NES accounts for staff, faculty and temporary staffing appointments:

AIS Accounts

These three forms are required for AIS accounts for staff and temporary staffing appointments.

Complete all required fields at the top of the AIS Account Request Form and sign the form at the bottom. Complete only those AIS functional areas for which access is being requested. This form includes a section for Advising and replaces the Advising Supplemental Form.

AIS account requestors are required to complete the AIS training at: http://its.ucsc.edu/ais/training


Cognos UpFront Accounts (AIS Reporting)

These two forms are prerequisites for Cognos UpFront accounts for staff and temporary staffing appointments.

After completing the prerequisites, submit a request for a Cognos UpFront account and/or training by emailing: ais-reports-help@ucsc.edu


FIS Accounts

These three forms are required for a FIS account for staff, faculty and temporary staffing appointments: 

These forms must be submitted via Inter-office to the ITS Support Center at mail stop ITS Kerr, or fax forms to 459-4171. You will be notified via email when your password is ready to pick up.

Contact fis_probs@ucsc.edu for further assistance or if you have questions about what access to FIS you require. 
FIS account requestors are required to complete training at: http://financial.ucsc.edu/Pages/TrainingFIS.aspx


CruzBuy Accounts

Complete the CruzBuy Profile Authorization form, obtain required signatures and mail to CruzBuy Account Administration at mail stop: Accounting Office, or fax to 459-3601. Any questions can be directed to 

fis_probs@ucsc.edu. You will receive an email when your account is ready with instructions for password pick up.

Use the form at this link to add special approvals to your existing account such as Food and Entertainment, Student PO Approve/Print, and as directed by CruzBuy Account Administration.


Sundry Accounts

Sundry Accounts are issued to people affiliated with the campus but are not faculty, staff, or students. A Sundry Account requires a sponsor and can be provided to UC Extension students, retirees, and individuals/agencies officially affiliated with UCSC (contracting agencies). Sundry accounts can provide access to campus email, wireless access, and other campus systems. Such qualification of proven affiliation is at the discretion of ITS. Eligibility is subject to compliance with university policy.

eCommons Accounts

In order for your department to get access to the Online Course Evaluation system the following account request form must be filled out, signed, scanned and attached to an email to ecommons.help@ucsc.edu. Once the form is received, ITS will contact you regarding your account id and password. 


Data Warehouse Infoview XI Accounts

For Infoview report-reading or report-writing access to Data Warehouse, please visit this web page and follow the instructions on how to request an account: http://planning.ucsc.edu/datamgmt/dwh/infoviewXI/iv_account.htm

There is no fee for a report-reading account. Report-writing accounts require either a recharge form to purchase a new license for $650, or a note on the account form stating the pre-existing license that is being transfered. Signature requirements are stated on the Data Warehouse Account Form and also at the Data Warehouse Subject Specific Access. Training is not required before account access is granted. For more information, visit: http://planning.ucsc.edu/datamgmt/dwh/infoviewXI/infoview.htm


Operational Accounts (Functional Accounts)

Operational accounts are issued only when campus business requires the need for an account associated with an operational role. All operational accounts require approval from the ITS director of Client Services and Security.