Microsoft Campus Agreement (MCCA)

mccaMCCA is an annual subscription licensing program for the entire Information Worker - Full Time Employee (FTE) count of a Division, Department, Unit, School or College for specific Microsoft software products. Licensed FTE can install the latest version or upgrade their software on all the UC owned computers that they use. Just about any Microsoft software can be licensed annually under MCCA, including server software.

Joining MCCA

  • Quarterly enrollment starts in October, for help or questions contact: ITS Software
  • Software is provided by remote tools with BigFix or QuickSupport
  • Term: July 1, 2016 - June 30, 2017

Leaving MCCA

If a unit does not renew their subscription license, the Microsoft products will have to either be uninstalled or repurchased as a perpetual license. Microsoft software at the version owned before joining MCCA can also be re-installed.

Ordering a New Dell Computer?

When licensed under MCCA OS/Desktop Package please order the default OS (included in computer price).  ITS will image your new computer with Windows 7 Pro/Enterprise or Win 10 Education.

Intel Mac Users

If your unit is licensed under the MCCA Desktop Education Package or Win OS, your Macs are eligible to run Windows OS under Bootcamp, or virtually under products like Parallels, Fusion or Virtual Box. If you are only licensed for MCCA Office Enterprise, you can purchase a Windows OS license through this order from: ITS Software Order Form

How to count Full Time Employee (FTE):

  • Full time faculty = 1 FTE
  • Part-time faculty= 1/3 FTE
  • Full time administrative staff= 1 FTE
  • Part-time administrative staff= 1/2 FTE
  • Part-time students in academic positions count as 1/3 FTE
  • Part-time students in administrative positions count as 1/2 FTE
  • Non-Information User= 0 FTE
The entire FTE of your unit needs to be counted, even if everyone will not use the software.
Do not include Non-Information User staff in your FTE count (Groundskeepers, custodial, bus drivers, food service workers, etc).

Round up your FTE count for total.

  • Students in non-academic positions count as 1/2 FTE
  • Students in academic positions (TAs and GSRs)count 1/3 FTE
  • Staff working less the 50% time count as 1/2 FTE
  • Academic staff working less then 50% time count as 1/3 FTE

Home Use Office 2016 - for personally owned computers

Staff/Faculty in units licensed under MCCA (see list below) are now eligible for two different options for a personal computer while employed by UCSC.

Office Pro Plus 2016 or Office Mac 2016:

Request order info from ITS Software. There is a $9.95 fee for this benefit.  

Office 365:

A free option, you get up to 5 installs including Word, Excel, PowerPoint, OneNote, Publisher, and Access on PCs or Macs or the Office Apps on mobile devices including smart phones, Windows tablets and iPads. Also included is OneDrive cloud storage. Please be aware of UCSC's Restricted Data policies if you use OneDrive: http://its.ucsc.edu/policies/rdpp.html

Sign up here: http://www.office.com/GetOffice365

Use your @ucsc.edu account to create a Microsoft account and unique password to activate your benefit.

ITS is unable to provide password or log-in support for Office 365, or help with applications or their use on a personally owned computing devices.

If you are having problems activating or with your password, please call Microsoft:
1.800.642.7676
Select Home User and following prompts for Office Install help

Alternate Microsoft Phone Support:
1.800.865.9408
Office 365
options, 4,1,5 for Office Pro Plus

You can also call or visit the closest Microsoft Store for help:
2855 Stevens Creek Blvd.
Santa Clara, CA 95050
Phone: (408) 454-5940

Software available under the MCCA program 
  • Desktop Education Package: Office Pro Plus 2016, Office Mac 2016, Windows 7 Pro/Enterprise or Windows 10 Pro/Education UpGrade license, Microsoft Core CAL Suite (CAL's for Windows Server, Exchange server, Systems Mgt Server, and Share Point Portal) 
  • Win OS Upgrade: Upgrade to Windows 7 Pro/Enterprise, Windows 10 Pro/Education
  • Office Enterprise: includes Office Pro Plus 2016, Office Mac 2016
  • Windows Server CAL connect to Windows servers/Active Directory
  • Project Pro 2016 (with Project server CAL)
  • Visio Pro 2016
  • Server software and CALs

2016-2017 -  MCCA Units and Licensed Software

  • Academic Personnel - Desktop Package, Project, Visio
  • Academic Senate- Desktop Package, Visio
  • Administrative Records - Desktop Package, Visio
  • Arboretum - Desktop Package
  • Arts Division - Office Enterprise
  • BAS-ORM/VC BAS - Desktop Package, Visio
  • Baskin School of Engineering - Desktop Package
  • Campus Counsel - Desktop Package
  • Campus Provost - Desktop Package, Visio
  • CBSE - Desktop Package
  • CHES - all units have Win Server CALs, plus:
    • Affiliated Housing - Win OS Upgrade, Office, Visio
    • Bay Tree Bookstore - Office
    • Business & Financial Analysis - Win OS Upgrade, Office, Visio, Project
    • CP/EVC Office - Desktop Package, Visio
    • Capital Planning - Win OS Upgrade, Office
    • CHES AVC Office - Win OS Upgrade, Office, Visio
    • Rachel Carson College/Oakes - Office
    • Colleges Nine/Ten - Office
    • Community Safety Program - Office
    • Conference Services - Win OS Upgrade, Office
    • Cowell/Stevenson - Office
    • Crown/Merrill - Office
    • Dining - Win OS Upgrade, Visio, Project
    • Early Education Services - Win OS Upgrade, Office
    • EEB/COH - Office Enterprise, Win OS Upgrade
    • EEB/PISCO - Office Enterprise, Win OS Upgrade
    • Facilities - Win OS Upgrade, Office
    • Housing Services - Win OS Upgrade, Office
    • Porter/Kresge - Office
    • Student Housing Services - Win OS Upgrade, Office, Visio
  • Career Center - Office
  • Chancellor's Office - Desktop Package
  • CITRIS/ITI - Desktop Package
  • Counseling & Psychological Services - Desktop Package
  • Dean of Student - Desktop Package
  • Disability Resource Center - Desktop Package
  • E&PS Earth Modeling Lab - Office
  • E&PS Stable Isotope Lab - Desktop Package
  • EEB/COH - Win OS Upgrade, Office
  • EEB/PISCO - Win OS Upgrade, Office
  • EH&S - Desktop Package, Visio, Project
  • Emergency Services/Business Continuity - Desktop Package, Visio, Project
  • EOP - Desktop Package
  • EVC Office - Desktop Package, Visio
  • Financial Affairs - Desktop Package
    • EFS - Visio, Project
  • Graduate Division - Desktop Package
  • Grad Student Commons - Desktop Package
  • Humanities Division - Office
  • Internal Audit - Desktop Package, Visio
  • ITS - Desktop Package
    • APM - Visio, Project
    • APM/AA - Visio, Project
    • APM/AA/EA - Visio
    • APM/BA - Visio, Project
    • APM/BA/DM - Visio, Project
    • APM/BA/UC Path - Visio, Project
    • APM/BA/B&BS - Visio, Project
    • APM/BA/HR&SS - Visio, Project
    • APM Web&PM - Visio, Project
    • APM/I&O - Visio, Project
    • BRM/B&FO - Visio, Project
    • BRM//FM&SP - Visio, Project
    • CSS/Depot - Visio
    • CSS/ITSM - Visio
    • CSS/SC Leads - Visio
    • CRM-Admin - Visio
    • WinCore - Visio, Project
    • NOC - Visio, Project
    • TelComm - Visio, Project
    • DataCenter - Visio, Project
    • LTG - Visio, Project, Visual Studio Pro
    • R&FP - Visio, Project
    • VC - Visio, Project
  • Learning Support Services - Desktop Package
  • Library - Desktop Package, Visio, Project
  • Mathematics - Desktop Package
  • MBEST- Desktop Package, Visio, Project
  • ODEI - Desktop Package
  • Office of Research - Office Enterprise, CAL
  • OMIP - Desktop Package
  • ORCA - Office Enterprise, CAL
  • OSP - Office Enterprise, CAL
  • PBSci Admin - Office Enterprise
  • Physical Plant - Desktop Package
    • BUFS - Visio
    • Work Management - Project
  • Physical Planning & Construction - Desktop Package
  • Police Department - Desktop Package, Visio
    • PD Dispatch - Desktop Package, Visio
    • PD Parking - Desktop Package, Visio
  • Real Estate Office - Desktop Package, Visio, Project
  • Real Estate Office Facilities - Desktop Package, Visio
  • Risk & Safety Services - Desktop Package, Visio
  • Risk Services - Desktop Package, Visio
  • SCIPP - Office Enterprise
  • Silicon Valley Initiative - Desktop Package, Project
  • Social Sciences Division - Office Enterprise
  • Staff Human Resource - Desktop, Visio, Project
  • Student Business Services - Desktop Package, Visio
  • Student Conduct - Desktop Package
  • Student Health Services - Desktop Package, RDS CAL
  • Student Media - Office Enterprise
  • Student Success Division - Desktop, Visio
  • STARS - Office Enterprise
  • Sustainability Office - Office Enterprise
  • TAPS - Office Enterprise
  • Title XI - Desktop Package
  • Training and Development - Desktop, Visio, Project
  • Transfer & Re-Entry Services (STARS) - Office Enterprise, CAL)
  • UARC - Desktop Package, Project, Visio
  • UC Scout - Desktop Package, Project, Visio
  • Undergraduate Education - Desktop Package
    • Cowell Academic
    • Stevenson Academic
    • Crown Academic
    • Merril Academic
    • Kresge Academic
    • Oakes Academic
    • Porter Academic
    • Rachel Carson College Academic
  • UE Educational Partnership Center - Desktop Package, Project, Visio
    • EPC Office
    • EOAP
    • COSMOS
    • MESA
    • CRLP
    • CAL-SOAP
    • GEAR-UP
    UE Enrollment Management - Desktop Package
    • EM Office, Project, Visio
    • Admissions
    • Orientation
    • Registrar - Visio
    • Financial Aid
  • UE Strategic Programs - Desktop Package
    • SP Office
    • International Education
    • Summer Session
    • UE Development
  • UE VPDUE - Desktop Package, Project, Visio
    • UE Divisional Office
    • Advising & Honors
  • UNEX - Desktop Package, Visio, Project, RDS CAL
  • University Relations - Desktop Package
  • URIS - Desktop Package, Visio