Microsoft Campus Agreement (MCCA)

mccaMCCA is an annual subscription licensing program for the entire Information Worker FTE count of a Division, Department, Unit, School or College for specific Microsoft software products. Licensed FTE can install the latest version or upgrade their software on all the UC owned computers that they use. Just about any Microsoft software can be licensed annually under MCCA, including server software.

Joining MCCA

  • Annual renewal starting in March
  • Orders due Friday, April 25th
  • To order/info contact: ITS Software
  • Software is provided by TEM/BigFix
  • Term: July 1, 2014 - June 30, 2015
  • Pay in either FY13-14 or FY14-15
  • Order Page (CruzID Gold login)

Leaving MCCA

If a unit does not renew their subscription license, the Microsoft products will have to either be uninstalled or repurchased as a perpetual license. Microsoft software at the version owned before joining MCCA can also be re-installed.

Ordering a New Dell Computer?

When licensed under MCCA Desktop Education Package you can save money when ordering a new Dell. Order only Windows Home (included in computer price). MCCA Desktop provides the upgrade to Windows 7 Pro. ITS will provide Win 7 Pro image for your new computer.

Intel Mac Users

If your unit is licensed under the MCCA Desktop Education Package, your Macs are eligible to run Windows OS under Bootcamp, or virtually under products like Parallels or Fusion. If you are only licensed for MCCA Office Enterprise, you can purchase a Windows 7 Pro license through this order from: ITS Software Order Form

How to count Full Time Employee (FTE):

  • Full time faculty = 1 FTE
  • Part-time faculty= 1/3 FTE
  • Full time administrative staff= 1 FTE
  • Part-time administrative staff= 1/2 FTE
  • Part-time students in academic positions count as 1/3 FTE
  • Part-time students in administrative positions count as 1/2 FTE
  • Non-Information User= 0 FTE
The entire FTE of your unit needs to be counted, even if everyone will not use the software.
Do not include Non-Information User staff in your FTE count (Groundskeepers, custodial, bus drivers, food service workers).

Round up your FTE count for total.

  • Students in non-academic positions count as 1/2 FTE
  • Students in academic positions (TAs and GSRs)count 1/3 FTE
  • Staff working less the 50% time count as 1/2 FTE
  • Academic staff working less then 50% time count as 1/3 FTE

Home Use Software Program (HUP)

Staff/Faculty in units licensed under MCCA (see list below) are now eligible to participate in Microsoft's Software Assurance Home Use Program (HUP). This program enables you to get a discounted licensed copy of Microsoft Office 2013, Mac Office 2011, Visio or Project to install and use on your personally-owned home computer.

To request the program code, please contact ITS Software.

HUP - FAQ

  • I am a student, can I purchase HUP Office? - No, sorry. This offer is for staff in MCCA licensed departments only.
  • Can I get both Mac and Windows software? - No, only one Office product purchase per person is allowed.
  • How many computers can I install Office on? - Up to two.  But this is "like a book" licensing.  Only one copy of Office may legally be in use at any given time.
  • Can I get Windows 7 under this program?  - No. But we have asked Microsoft to consider adding it.
  • Are other software titles available?  -Other titles may be available in the future, if your unit has licensed them under MCCA.
  • Should I install this software on a University-owned system? - No.  Save your license key for your personal use. 
Software available under the MCCA program
  • Desktop Education Package: Office Pro 2013, Office Mac 2011, Windows 7 Pro/Enterprise, Windows 8 Pro/Enterprise & Microsoft Core CAL Suite (CAL's for Windows Server, Exchange server, Systems Mgt Server, and Share Point Portal )
  • OS: Upgrade to Windows 7 Pro/Enterprise, Windows 8 Pro/Enterprise  
  • Office Enterprise: includes Office Pro Plus 2013, Office Mac 2011
  • Windows Server CAL connect to Windows servers/Active Directory
  • Project Pro 2010 (with Project server CAL)
  • Visio Pro 2010
  • Server software and CALs

2014-2015 -  Units and Licensed Software

  • Academic Personnel - Desktop Package, Project, Visio
  • Academic Senate- Desktop Package, Visio
  • Administrative Records - Desktop Package, Visio
  • Arboretum - Desktop Package
  • Arts Division - Office Enterprise
  • BAS - ORM - Desktop Package, Visio
  • Baskin School of Engineering - Desktop Package
  • BSOE/CGHub - Desktop Package
  • Campus Counsel - Desktop Package
  • CBSE - Desktop Package
  • CHES -Colleges, Housing & Educational Services - all units have Win Server CALs
    • Affiliated Housing - OS, Office, Visio
    • Bay Tree Bookstore - Office
    • Business & Financial Analysis - OS, Office, Visio, Project
    • Capital Planning - OS, Office
    • CHES AVC Office - OS, Office, Visio
    • College Eight/Oakes - Office
    • Colleges Nine/Ten - Office
    • Community Safety Program - Office
    • Conference Services - OS, Office
    • Cowell/Stevenson - Office
    • Crown/Merrill - Office
    • Dining - OS, Visio, Project
    • Early Education Services - OS, Office
    • Facilities - OS, Office
    • Housing Services - OS, Office
    • Porter/Kresge - Office
    • Student Housing Services - OS, Office, Visio
  • Career Center - Office
  • Chancellor's Office - Desktop Package
  • CITRIS/ITI - Desktop Package
  • Costa Lab @ /LML - OS, Office
  • Counseling & Psychological Services - Desktop Package
  • CP/EVC Office - Desktop Package, Visio
  • Dean of Student - Desktop Package
  • Disability Resource Center - Desktop Package
  • E&PS Earth Modeling Lab - Office
  • EEB/PISCO - OS, Office
  • EH&S - Desktop Package, Visio, Project
  • EOP - Desktop Package
  • Financial Affairs - Desktop Package
    • EFS - Project
  • Fire Department - Desktop Package, Visio, Project
  • Graduate Division - Desktop Package
  • Humanities Division - Office
  • Internal Audit - Desktop Package, Visio
  • ITS - Desktop Package
    • APM - Visio, Project
    • APM/AA - Visio, Project
    • APM/AA/EA - Visio
    • APM/BA - Visio, Project
    • APM/BA/DM - Visio, Project
    • APM/BA/UC Path - Visio, Project
    • APM/BA/B&BS - Visio, Project
    • APM/BA/HR&SS - Visio, Project
    • APM Web&PM - Visio, Project
    • APM/I&O - Visio, Project
    • BRM/B&FO - Visio, Project
    • BRM//FM&SP - Visio, Project
    • CSS/Depot - Visio
    • CSS/ITSM - Visio
    • CSS/SC Leads - Visio
    • CRM/Admin - Visio, Project
    • WinCore - Visio, Project
    • NOC - Visio, Project
    • TelComm - Visio, Project
    • DataCenter - Visio, Project
    • LTG - Visio, Project, Visual Studio Pro
    • R&FP - Visio, Project
    • VC - Visio, Project
  • Library - Desktop Package, Visio, Project
  • Mathematics - Desktop Package
  • MBEST- Desktop Package, Visio, Project
  • ODEI - Desktop Package
  • Office of Research - Office Enterprise, CAL
  • OMIP - Desktop Package
  • ORCA - Office Enterprise, CAL
  • OSP - Office Enterprise, CAL
  • PBSci Admin - Office
  • Physical Plant - Desktop Package
    • Work Management - Project
  • Physical Planning & Construction - Desktop Package
  • Police Department - Desktop Package, Visio
  • Real Estate Office - Desktop Package, Visio, Project
  • Real Estate Office Facilities - Desktop Package, Visio
  • Risk Services - Desktop Package, Visio
  • SCIPP - Office Enterprise
  • Silicon Valley Initiative - Desktop Package, Project
  • Social Sciences Division - Office Enterprise
  • Staff Human Resource - Desktop, Visio, Project
  • Student Business Services - Desktop Package, Visio
  • Student Environmental Center - Desktop Package
  • Student Health Services - Desktop Package, RDS CAL
  • Student Judicial Affairs - Office Enterprise
  • Student Media - Office Enterprise
  • TAPS - Office Enterprise
  • Training and Development - Desktop, Visio, Project
  • UARC - Desktop Package, Project, Visio
  • UC Scout - Desktop Package, Project, Visio
  • Undergraduate Education - Desktop Package
    • Cowell Academic
    • Stevenson Academic
    • Crown Academic
    • Merril Academic
    • Kresge Academic
    • Oakes Academic
    • Porter Academic
    • College Eight Academic
  • Educational Partnership Center - Project, Visio
    • EPC Office
    • EOAP
    • COSMOS
    • MESA
    • CRLP
    • CAL-SOAP
    • GEAR-UP
  • Enrollment Management
    • EM Office
    • Admissions
    • Orientation
    • Registrar - Visio
    • Financial Aid
  • Strategic Programs
    • SP Office
    • International Education
    • Summer Session
    • UE Development
  • VPDUE
    • UE Divisional Office
    • Advising & Honors
  • UNEX - Desktop Package, Visio, Project, RDS CAL
  • University Relations & TOP - Desktop Package