Google Drive and Shared Drive Training and Documentation

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Self-Service

Compare My Drive and Team Drive
For frequently asked questions about using Google Drive or Shared Drive, navigate to:
For UC Santa Cruz related issues, navigate to:
UC Santa Cruz Community Support

Google Drive and Shared Drive tips and how-tos

Google Drive

Upload and create

You can store file in Drive: PDF, Word docs, Excel docs, pictures, drawings, videos, and more.

Access your files

Drive simplifies your work by making the latest version of your file available automatically across the web and all your devices.

Organize and search

Once your files are in Drive, here are some of the key ways you can stay organized.

Share and collaborate

After you share Drive files or folders, you can work on them with co-workers or even people outside of your department.

Switching to Drive

Google Shared Drive

Key Features of Shared Drives

Set up a Shared Drive

Start by setting up a Shared Drive and adding members.

Add files and folders

Add files to your Shared Drive.

Organize files

After you add files, you can get them organized.

Guidelines/Best Practices

Shared Drive

  • Shared Drives are shared spaces for teams
  • Shared Drives is ideal for groups who often collaborate on documents together
  • Shared Drives files are owned by the team members (not an individual) and stay put exactly where they are even when a team member leaves the group or leaves UCSC.