My Drive vs. Shared Drives
There are two options for Google Drives:
- Each user has an individual Google Drive.
- Shared Drives are designed for team collaboration.
FAQ | Individual Google Drive | Shared Drives |
---|---|---|
Who owns files and folders? | Individual who created file or folder | Members of the shared drive. The drive "Managers" have the greatest control over the files and the drive. |
Can I restore files? | Yes, if you created the file | Yes, if you have Edit access or Full access |
Can I move files? | Yes | From an individual Google Drive to a Shared Drive: Yes, if you are Owner of the file and have at least Edit access in the Team Drive.
Between Shared Drives: Yes, if you have Full access in the original Shared Drive and at least Edit access in the destination Shared Drive. |
Sharing? | You can share files or folders in your individual drive with other users, however, using a Google Shared Drive to collaborate is a better practice. Shared Drives protect content from potential removal should one or more contributors separate from the university. | All Shared Drive members see all of the files and folders.
You can set more granular permissions on files or folders for access by non-members. |
Quotas |
Individual drive have a quota of 20 GB |
Most shared drives have a default 20 GB quota.
If you need more than 20 GB and are bumping up against the limit, request more storage. |