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CruzID Account Information

Everyone at UCSC is issued a CruzID when they are hired or enrolled. 

Your CruzID is your UCSC account, sometimes referred to as your username, that gives you access to many campus services and systems. Your CruzID is also part of your UCSC email address, such as bslug@ucsc.edu, the "bslug" is the CruzID. 

Lived Name and CruzIDs

As of February 1, 2024, CruzIDs for new students are created using your lived name in MyUCSC. CruzIDs for faculty, staff, and sponsored accounts currently use your legal name. They will use your lived name on or before June 30, 2024. Learn how to manage your name and other personal information.

How to Get a CruzID

Students

CruzIDs for new students are created after they submit their application to attend UCSC using their lived name that is displayed in MyUCSC. If a student decides to attend UCSC, they will use that same CruzID throughout their time on campus. Learn how to manage names and other personal information.

Employees

  • Academic staff and faculty are given an Account Form during their on-boarding hiring process. Forms must be completed with a legal name and CruzID accounts are delivered after entry into the campus payroll systems. Make sure information on the form is legible to ensure quick processing. Learn how to manage your name and other personal information.
  • Non-academic staff are typically sent their CruzID one business day after accepting their formal job offer from Staff Human Resources, but no more than 14 days prior to their hire date. The CruzID is emailed to new employees at the email address they provide to Staff Human Resources during the formal job offer process. Learn how to manage your name and other personal information.  

Sponsored Accounts for people affiliated with UCSC - formerly known as Sundry Accounts

If you are affiliated with the campus, but not a student, staff, or faculty, your sponsor/supervisor may request a Sponsored Account that gives you a CruzID. Sponsored accounts are reviewed annually.

Changing Your CruzID

Under very limited circumstances, people with an active CruzID are allowed to request a CruzID rename. ITS will change CruzIDs for the following reasons:

  • A legal or lived name change
  • The CruzID forms an inappropriate word
  • Risk of personal harm due to exposure
  • At the direction of upper management 

Please note that CruzIDs are uniquely assigned and never reused.

An alternative to changing the CruzID is a Google nickname. Each person with an active CruzID is eligible for one nickname. See http://its.ucsc.edu/email/nickname.html for more information on nicknames. Please be advised that if you have an At Your Service, FIS, and CruzBuy account, you will still be required to use your OLD CruzID for those systems.

CruzID Account Closure / Retirement

ITS recommends visiting the Google Offboarding web page at http://its.ucsc.edu/google/offboarding.html prior to your last day at the UCSC. More information can be found on the Records Access Notice. linked below.

Staff Employees

  • CruzIDs for all staff employees will be closed when the employee separates from the campus. The employee's unit may request an extension or re-enabling of the account if there is a business need for the account to remain open. To request an extension, a Sponsored Account can be requested here. 

Faculty Employees

  • Faculty accounts remain active for 90 days beyond their separation date. The unit may request an extension of the account by submitting a Sponsored Account Request Form. You will need to login with your CruzID and Gold password to access the form. 

Students

  • Extended Services: Degree-seeking students will retain their UCSC Google account for 12 months after they are no longer enrolled at UCSC. At the end of the 12 months, students will be given an option to keep their UCSC email account with limited storage.
  • Students will receive automated messages 60, 30, 14, and 7 days prior to the end of the Extended Service. At the end of Extended Services students continue to have access to MyUCSC indefinitely. 
  • All prior undergrad and graduate students retain their CruzID and Gold password to access MyUCSC for online academic information.
  • These accounts will not be included in campus communications.

Retirement

  • Staff and faculty who retire from UCSC are allowed to retain their UCSC Google Apps account as long as they have an account sponsor. It is at the discretion of the department whether retired staff or faculty retain their email account. Retiree accounts come up for renewal every year unless a five year renewal is requested. The department representative needs to submit an online Sponsored Account Request Form.
  • Ladder rank faculty (emeriti) upon retirement retain their accounts as professor emeritus for a lifetime.

Future access to your records