Microsoft Campus Agreement (MCCA)

mccaMicrosoft Consolidated Campus Agreement is an annual subscription licensing program. MCCA is a program to license at a discount an entire division/department/office with software used for work, research or studies. This is a Software Assurance (upgrade maintenance) program and includes upgrades.

Count Your Staff Not Your Computers.
All Computers In Your Department Are Entitled To Install The Latest Software. Software Is Also Available For Personally Owned Devices.

Term: July 1st through June 30th

Annual renewal: Due April 22, 2022

Contact: ITS Software

How can I join MCCA to receive these benefits?

MCCA requires all EQU - Education Qualified Users in an Office/Department/Division be counted to join this program. Please contact ITS Software Licensing for more information.

Departments who use Microsoft desktop or server software with requirements to keep current with updates and version upgrades can benefit from MCCA's low annual subscription price. The latest software version is always available for installation but supported recent versions can also be provided. 

If the department chooses to leave the MCCA subscription service the Microsoft software installed while under MCCA is required to be uninstalled or repurchased as a perpetual license.


The campus is now providing Office 365 to staff & faculty as a core productivity tool.

Please Note: ITS has not yet activated or reviewed security, privacy and support requirements for cloud service OneDrive. 

Office 365 is provided to active faculty/staff and enrolled students. Access will terminate 30 days after separation or retirement.


Departments with a majority of Windows computers and who connect to Active Directory file share can license:

Windows 10 OS Education & Core CAL

This provides all Windows computers and Virtual Machine installs to run the latest Window 10 operating system and connect to file storage and authentication services.

Visio or Project for installation on UC computers is also available to order.


Office 365 Access

Faculty/Staff can download Office 365 at: Sign-in with your email, then CruzID & Gold password.  Once you install the software you can be signed into Office 365 on up to 5 computers, 5 phones and 5 tablets that are personally or university owned. 

See the Office 365 Service Page for more info. If you have problems signing in or have questions, please request help.



HOW TO COUNT Education Qualified User:

The Microsoft software subscription service counts EQU but not Light Users

  • Annual subscription
  • Count Qualified EQU User
  • Do not count Light Users
  • Do not count Student Workers
  • Division/department/office licenses all EQU User with the same software package.

Who is counted?

Education Qualified User:

Any employee or contractor or volunteer who uses a UC owned computer or device for the benefit of the Institution or within the user’s relationship with the Institution.

Who is Not Counted?

Light User:

All Student workers & those who do not typically use a computer in their normal job function.

  • Automotive Equipment Operations/Maintenance
  • Bus Drivers
  • Child Care Services
  • Custodial Services
  • Physical Plant Maintenance
  • Food Services
  • Groundskeeper
  • Linen Services
  • Parking Attendants
  • Patient Escorts
  • Recreation/Fitness
  • Security Services

Do Not Count student employees including GSR/TA’s who work in a subscribed division/department/unit

Do Not Count Adjunct Professors in subscribed departments who only use Office 365 A1 Online.



Licensed staff can access Office 365 by signing in to 
Please contact ITS Help Desk with sign-in issues

2021-22 MCCA Units and Licensed Software 

All staff & faculty are included in a campus license for Office 365.

The follow units are subscribed to Windows OS and Core CALs for AD server access and Visio and/or Project.

  • Academic Personnel - Windows OS, CALs, Project, Visio
  • Academic Senate - Windows OS, CALs
  • Administrative Records - Windows OS, CALs, Visio
  • Arboretum - Windows OS, CALs
  • Baskin School of Engineering - Windows OS, CALs
  • Campus Counsel - Windows OS, CALs
  • Campus Fire Marshal - Windows OS, CALs, Visio, Project
  • Campus Provost/EVC - Windows OS, CALs, Visio
  • CHES - all units have Windows OS, CALs plus:
    • Business & Financial Analysis - Visio, Project
    • Facilities - Visio, Project
    • Student Housing Services - Visio, Project
  • Chancellor's Office -Windows OS, CALs, Visio, Project
  • Counseling & Psychological Services -Windows OS, CALs
  • Dean of Students -Windows OS, CALs, Visio
  • Disability Resource Center -Windows OS, CALs
  • PBSci Stable Isotope Lab -Windows OS, CALs
  • EEB/PISCO (sub tidal / inter tidal) -Windows OS, CALs
  • Environmental Health & Safety - Windows OS, CALs, Visio
  • Education Opportunity Program (EOP) -Windows OS, CALs
  • Emergency Services -Windows OS, CALs, Visio, Project
  • Financial Affairs -Windows OS, CALs
    • EFS - Visio, Project
    • Controller - Visio
  • Genomics Institiute - Windows OS, CALs
  • Global Engagement - Win OS, CALs
  • Graduate Division -Windows OS, CALs
  • Internal Audit - Windows OS, CALs
  • ITS - Windows OS, CALs
  • Learning Support Services - Windows OS, CALs
  • Library -Windows OS, CALs, Visio, Project
  • Mathematics - Windows OS, CALs
  • Office of Research - CALs
    • Industrial Alliances & Licensing
    • Intellectual Property Management
    • Molecular Diagnostic Lab
    • Office of Research and Creative Activity -  CALs
    • Office of Sponsored Projects -  Windows OS, CALs
    • Research Development
    • Vivarium
  • PPDO RES REO/MBEST/SVC - Windows OS, CALs, Visio, Project
  • Physical Plant - Windows OS, CALs
    • BUFS - Visio
    • Work Management - Visio
  • Physical Planning & Construction -Windows OS, CALs, Project
  • Police Department -Windows OS, CALs, Visio
    • PD Dispatch -Windows OS, CALs, Visio
    • PD Parking -Windows OS, CALs, Visio
  • Risk & Safety Services -Windows OS, CALs, Visio
  • Risk Services -Windows OS, CALs
  • Smarter Balance - Windows OS, CALs, RDS CALs
  • Staff Human Resource -Windows OS, CALs, Visio, Project
  • Student Business Services -Windows OS, CALs, Visio
  • Student Conduct - Windows OS, CALs
  • Student Health Services -Windows OS, CALs, RDS CAL
  • Student Success Division Administration -Windows OS, CALs, Visio
  • Student Success - SSERC -Windows OS, CALs
  • Title IX - Windows OS, CALs
  • UC Scout -Windows OS, CALs
  • Undergraduate Education - Windows OS, CALs 
    • Admissions - Visio
    • Educational Partnership Center - Visio
    • Enrollment Management - Visio
    • Financial Aid & Scholarships - Visio
    • Registrar - Visio
    • VP Undergraduate Education - Visio
  • UNEX - Windows OS, CALs, Visio, Project, RDS CAL
  • University Relations - Windows OS, CALs