Campus and School Agreement (CASA)

mccaNOTE: With a change of software reseller, MCCA is being replaced with a new program, CASA. The following information will be updated as soon as the transition makes the changes known. 

Term: July 1st through June 30th

Annual renewal: Due April 21, 2023

Contact: ITS Software

How will we renew Microsoft in 2023?

Our new software provider, Dell, has been provided with our campus information regarding last year's MCCA order, including SKUs and price lists. Their team is currently reviewing this information and preparing documents to meet each campus' ordering needs. Software Licensing will contact each department as in year's past to ensure that our Microsoft services are renewed by June 30.

Departments who use Microsoft desktop or server software with requirements to keep current with updates and version upgrades can benefit from MCCA's low annual subscription price. The latest software version is always available for installation but supported recent versions can also be provided. 

If the department chooses to leave the MCCA subscription service the Microsoft software installed while under MCCA is required to be uninstalled or repurchased as a perpetual license.


The campus is now providing Office 365 to staff & faculty as a core productivity tool.

Please Note: ITS has not yet activated or reviewed security, privacy and support requirements for cloud service OneDrive. 

Office 365 is provided to active faculty/staff and enrolled students. Access will terminate 30 days after separation or retirement.


Departments with a majority of Windows computers and who connect to Active Directory file share can license:

Windows 10 OS Education & Core CAL

This provides all Windows computers and Virtual Machine installs to run the latest Window 10 operating system and connect to file storage and authentication services.

Visio or Project for installation on UC computers is also available to order.


Office 365 Access

Faculty/Staff can download Office 365 at: Sign-in with your email, then CruzID & Gold password.  Once you install the software you can be signed into Office 365 on up to 5 computers, 5 phones and 5 tablets that are personally or university owned. 

See the Office 365 Service Page for more info. If you have problems signing in or have questions, please request help.



HOW TO COUNT Education Qualified User:

The Microsoft software subscription service counts EQU but not Light Users

  • Annual subscription
  • Count Qualified EQU User
  • Do not count Light Users
  • Do not count Student Workers
  • Division/department/office licenses all EQU User with the same software package.

Who is counted?

Education Qualified User:

Any employee or contractor or volunteer who uses a UC owned computer or device for the benefit of the Institution or within the user’s relationship with the Institution.

Who is Not Counted?

Light User:

All Student workers & those who do not typically use a computer in their normal job function.

  • Automotive Equipment Operations/Maintenance
  • Bus Drivers
  • Child Care Services
  • Custodial Services
  • Physical Plant Maintenance
  • Food Services
  • Groundskeeper
  • Linen Services
  • Parking Attendants
  • Patient Escorts
  • Recreation/Fitness
  • Security Services

Do Not Count student employees including GSR/TA’s who work in a subscribed division/department/unit

Do Not Count Adjunct Professors in subscribed departments who only use Office 365 A1 Online.



Licensed staff can access Office 365 by signing in to 
Please contact ITS Help Desk with sign-in issues