Microsoft 365 Apps for Enterprise

UC Santa Cruz provides Microsoft 365 Apps (formerly known as Microsoft Office) licensing for active campus faculty, staff, and students. Under certain conditions, such as participation in a temporary program or an extended leave of absence, Microsoft 365 licenses will not be assigned. This productivity suite includes Microsoft Word, Excel, Powerpoint, and Outlook for Windows and Mac. Office for Windows also includes Microsoft Access, Publisher, and OneNote 2016.

Features and Benefits

• Students, Faculty, and Staff can install Microsoft 365 software on up to 5 computers, 5 phones and 5 tablets
  
  
• OneDrive Cloud Storage
  
  • Students can access Microsoft’s cloud services including up to 10 GB of OneDrive cloud storage. 
  • OneDrive cloud storage is not enabled for faculty and staff; UCSC uses Google Apps for email, calendar, and cloud file storage. 
    

Get Microsoft 365 Apps Software

• University-Owned Computers
  ITS installs Microsoft 365 Apps when setting up new computers, by request, and via local self-service options (BigFix and Jamf Pro). 
  
  
• Personally-Owned Computers
  The Microsoft 365 portal provides access to software downloads of the Microsoft 365 product suite for self-installs. Use your CruzID and Gold password to sign into the portal - select Work/School account if prompted.
  
  
• System Requirements
  
  • Windows 10, Windows 11
  • macOS Ventura 13, Sonoma 14, Sequoia 15

Purchasing other Microsoft Apps

Applications such as Microsoft Project, Visio and Power BI are not included in Microsoft 365 and must be purchased separately.

Sign In to Use Microsoft 365 Apps

• Microsoft 365 Apps requires user sign in to activate the software.
• Sign in to Microsoft 365 Apps
• Use your CruzID Gold account and password
• Select Work/School account if prompted
• If the sign in page loops back to sign-in, please reset your Gold password here: CruzID Manager

Availability

The Microsoft 365 portal  is available 24/7. Campus support is provided Monday-Friday, 8AM to 5PM (PST) through the ITS Support Center.

Eligibility

All actively affiliated UCSC students, faculty, and staff are eligible to use Microsoft 365 Apps with a few exceptions. University Extension students and part-time faculty are not eligible for installation on personally-owned computers.

• Students
  • Accounts are automatically provisioned from the Campus Directory.
  • Student access is activated when the first enrolled quarter begins.
  • Access is disabled and stored data is removed by Microsoft 30 days after student status ends.

• Faculty and Staff
  • Faculty and staff access is enabled when employment status is active.
  • Access is disabled when employment ends, employees are on unpaid leave, or on retirement.
  • Emeriti faculty retain access.

Costs

Microsoft 365 Apps is provided to all active faculty and staff at no cost via campus funded site license.

Student access is provided by Microsoft facilitated by ITS.

Disabled Microsoft Services

Office 365 online services, including OneDrive, for faculty and staff are disabled. 
If you need to store and share data, please contact the Support Center to find out more about Google Apps or other secure file-sharing services.

Some Microsoft 365 services, such as Exchange, Teams, SharePoint, Skype, and others are not enabled as they duplicate services available via the campus standard Google services.

Microsoft Add-ins for UCSC accounts are not enabled due to a combination of technical and policy/standards reasons.

Get Help

If you need assistance or have questions, contact the ITS Support Center via SlugHub. Get Help Via SlugHub

Support available Monday - Friday, 8AM to 5PM

• ONLINE: https://slughub.ucsc.edu/its
• CALL: (831) 459-HELP (4357)
• EMAIL: help@ucsc.edu

Policy Information

IT Policies and Guidelines

Acceptable Use Policy

UC Minimum Security Standard

UCSC Implementation of the UC Electronic Communications Policy (ECP)